Playbook #1
Summarize a Teams or Zoom meeting in 5 minutes
Transform a transcript into a clear meeting summary
The Challenge
After a meeting, everyone expects a summary, but you have to reread the transcript and sort out the essentials. The risk is twofold: forgetting a decision or sending a report too long to be read.
What this playbook brings you
This capsule offers you a simple and repeatable method to transform a meeting transcript into a clear, structured, and directly usable summary in 5 minutes.
"A good summary prevents two follow-up meetings." — A well-organized executive assistant
When to use this capsule
- After a weekly team meeting
- After a steering committee
- To send a quick summary to absentees
- For an executive meeting report
What you'll need
- Teams or Zoom transcript, or complete meeting notes
- List of participants to assign actions
- 5 minutes to reread and validate
Which tool are you using?
Copy-paste this prompt into your tool
Summarize meeting transcript into 5 sections
Act as a meeting secretary. Analyze this Teams' meeting transcript and generate a structured summary in 5 sections:
1. Key Points
– Important facts and essential context elements.
2. Confirmed Decisions
– One point per decision clearly taken during the meeting.
– If no decision is confirmed, indicate "not specified".
3. Actions
– Format: Owner — Action — Deadline (if available).
– If an element is missing, indicate "not specified".
4. Risks or Blockers
– Obstacles, uncertainties, or points that could slow down progress.
5. Next Steps
– What needs to be done after the meeting.
Important Constraints:
– Do not invent anything.
– If information is absent or ambiguous, indicate "not specified".
– The transcript may contain speech recognition errors: base yourself only on what is explicitly mentioned.
– Professional and concise tone.
– Maximum 5 elements per section.
Reminder: AI can make mistakes. Always review the content before sharing it.
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Less than 30 seconds