Playbook #43
Master your unread emails in 30 seconds
Instantly identify your 5 action priorities with AI.
The Challenge
You open your inbox and the volume overwhelms you. The fear of missing a real emergency pushes you to scan everything, diluting your attention in the noise before you've even started your day.
What this playbook brings you
You go from an anxiety-inducing 30-45 minute manual sorting to a quick validation of 5 priority actions in less than one minute. You regain control: the inbox no longer dictates your pace, it feeds a clear action plan.
"What is important is seldom urgent and what is urgent is seldom important." — Dwight D. Eisenhower
When to use this capsule
- After returning from vacation or a prolonged absence
- Just before an important meeting to check that no emergency has emerged
- At the end of the day for a quick "did I miss anything important?"
- To isolate truly actionable emails related to a specific project
What you'll need
- Access to your emails via Copilot (Outlook) or Gemini (Gmail)
- 30 seconds of attention to validate results
- Willingness to make decisions (not just read)
Which tool are you using?
Copy-paste this prompt into your tool
Act as an ultra-efficient executive assistant.
TASK: Analyze my recent unread emails and produce a prioritized list of the 5 subjects requiring my attention today.
FORMAT: Categorize by: Emergency 🔴, Problem 🟡, Opportunity 🟢, Follow-up ⚪ and To Delegate ⭕.
Structure by bullet point: [Icon] - [Who]: [Subject] -> Action: [Precise action verb].
RULES: Ignore advertisements and automatic notifications.
Reminder: AI can make mistakes. Always review the content before sharing it.
Your feedback on this playbook
As a beta tester, your feedback is invaluable in helping us improve the experience.
Less than 30 seconds