Playbook #5
Generate a weekly report from meeting notes
Go from 30 minutes of synthesis to 5 minutes with a structured prompt.
The Challenge
Meeting notes accumulate. When it's time for the weekly report, you have to reread everything, sort the essential, and rephrase. This work takes 30 to 45 minutes and often gets postponed. Result: incomplete reports and forgotten decisions.
What this playbook brings you
Transform your meeting notes, even rough and disorganized, into a professional weekly report in less than 5 minutes. The prompt automatically structures information into 5 sections: highlights, decisions, commitments, risks, and priorities.
"A good report doesn't tell what happened: it tells what needs to happen next."
When to use this capsule
- Prepare a progress report for leadership or a steering committee
- Consolidate notes from several team meetings at the end of the week
- Produce a weekly summary for absent stakeholders
- Document project progress from follow-up meetings
- Create a structured written record before a performance review
What you'll need
Your meeting notes from the week (one or more meetings, copied into the tool)
This prompt works with all AI tools
Copy-paste this prompt into your tool
Analyze the meeting notes below and generate a structured weekly report:
1. [Week's Highlights]
- Major accomplishments and key progress
2. [Decisions Made]
- One decision per line, with owner and date
3. [Commitments and Next Steps]
- Owner | Action | Deadline | Status (in progress / upcoming)
4. [Blockers or Risks]
- Identified obstacles, with the person responsible for follow-up
5. [Priorities for Next Week]
- Maximum 5 items, ranked by importance
Tone: professional and concise, suitable for an executive committee.
Use only information present in the notes.
Do not invent any names, dates, or decisions.
Reminder: AI can make mistakes. Always review the content before sharing it.
Your feedback on this playbook
As a beta tester, your feedback is invaluable in helping us improve the experience.
Less than 30 seconds