Playbook #58
Create a PowerPoint presentation with Copilot (Microsoft 365)
Quickly transform a dense document into a structured, clear presentation ready to be delivered. Less copy-paste, more clarity.
The Challenge
You spend too much time transforming Word or PDF documents into PowerPoint slides. The work becomes mechanical: copy, paste, reduce text, adjust layout. Result: overloaded slides, a diluted message, and a presentation that lacks coherence and impact. The real problem isn't PowerPoint. It's deciding what deserves a slide, how to structure the message, and in what order to tell the story.
What this playbook brings you
This capsule shows you how to use Copilot in Microsoft 365 to quickly go from an existing document to a clear and logical presentation structure. Copilot helps you transform content into coherent slides, with message-oriented titles and readable hierarchy. When your organization already has a PowerPoint template and brand guidelines, Copilot can generate slides that directly conform to these standards. You save time on formatting and can focus on what matters: the message, the narrative, and the decisions to support.
"A good presentation doesn't summarize a document: it stages what needs to be remembered."
When to use this capsule
- When you need to transform a dense document into a clear presentation, without starting from scratch.
- When content already exists, but is too long or poorly suited for reading as slides.
- When you want to quickly produce a structured support before refining the message and visuals.
- When the challenge isn't writing more, but choosing what deserves to be shown.
What you'll need
- The source content to transform into a presentation: your notes, one or more documents (Word, PDF, internal reports), ideally stored in your organization's OneDrive or SharePoint.
- A clear objective for the presentation: inform, convince or train.
- The target audience: management, internal team or client.
- A Microsoft 365 license with Copilot enabled.
- PowerPoint open, in "new blank presentation" mode, using the "Create a presentation from a file" option.
Which tool are you using?
Copy-paste this prompt into your tool
Act as an expert in structuring executive presentations.
Analyze the currently accessible content (document, notes, discussion thread or set of reference files) and propose a detailed PowerPoint presentation plan, without creating slides.
Presentation objective: to be specified by the user (inform, convince, align, decide).
Target audience: to be specified by the user (management, internal team, client).
Expected constraints:
– Approximately 10 slides
– A clear and progressive narrative (message logic, not a linear summary of the document)
– Focus on "what to remember", not "everything that exists"
For each slide, provide:
– The title (message-oriented, not descriptive)
– 2 to 3 key points maximum (formulated as ideas, not long sentences)
– The slide's objective in the overall story (explain, convince, illustrate, decide)
– A suggestion for an appropriate visual (diagram, chart, table, image, icon)
Rules:
– Do not invent any content not present in the sources
– If key information is missing, explicitly flag it
– Prioritize clarity and hierarchy over exhaustiveness
The expected deliverable is a presentation plan ready to be used to generate slides in PowerPoint.
Reminder: AI can make mistakes. Always review the content before sharing it.
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Less than 30 seconds